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Original Investigation
October 12, 2017

Time Requirements for Electronic Health Record Use in an Academic Ophthalmology Center

Author Affiliations
  • 1Department of Ophthalmology, Casey Eye Institute, Oregon Health & Science University, Portland
  • 2Department of Medical Informatics and Clinical Epidemiology, Oregon Health & Science University, Portland
JAMA Ophthalmol. Published online October 12, 2017. doi:10.1001/jamaophthalmol.2017.4187
Key Points

Question  What are the time requirements for ophthalmologists’ use of electronic health records?

Findings  In this single-center cohort study of 27 ophthalmologists, mean total ophthalmologist examination time was 11.2 minutes per patient, of which 27% was spent on electronic health record use, 42% on conversation, and 31% on patient examination. Mean total ophthalmologist time spent using the electronic health record was 10.8 minutes per encounter, translating to 3.7 hours per day using the electronic health record (2.1 hours during patient examinations, and 1.6 hours outside the clinic session).

Meaning  Although simultaneous electronic health record and conversation or examination time were not determined, this study suggests that electronic health record use requires substantial time by ophthalmologists, with variability in electronic health record use patterns.

Abstract

Importance  Electronic health record (EHR) systems have transformed the practice of medicine. However, physicians have raised concerns that EHR time requirements have negatively affected their productivity. Meanwhile, evolving approaches toward physician reimbursement will require additional documentation to measure quality and cost of care. To date, little quantitative analysis has rigorously studied these topics.

Objective  To examine ophthalmologist time requirements for EHR use.

Design, Setting, and Participants  A single-center cohort study was conducted between September 1, 2013, and December 31, 2016, among 27 stable departmental ophthalmologists (defined as attending ophthalmologists who worked at the study institution for ≥6 months before and after the study period). Ophthalmologists who did not have a standard clinical practice or who did not use the EHR were excluded.

Exposures  Time stamps from the medical record and EHR audit log were analyzed to measure the length of time required by ophthalmologists for EHR use. Ophthalmologists underwent manual time-motion observation to measure the length of time spent directly with patients on the following 3 activities: EHR use, conversation, and examination.

Main Outcomes and Measures  The study outcomes were time spent by ophthalmologists directly with patients on EHR use, conversation, and examination as well as total time required by ophthalmologists for EHR use.

Results  Among the 27 ophthalmologists in this study (10 women and 17 men; mean [SD] age, 47.3 [10.7] years [median, 44; range, 34-73 years]) the mean (SD) total ophthalmologist examination time was 11.2 (6.3) minutes per patient, of which 3.0 (1.8) minutes (27% of the examination time) were spent on EHR use, 4.7 (4.2) minutes (42%) on conversation, and 3.5 (2.3) minutes (31%) on examination. Mean (SD) total ophthalmologist time spent using the EHR was 10.8 (5.0) minutes per encounter (range, 5.8-28.6 minutes). The typical ophthalmologist spent 3.7 hours using the EHR for a full day of clinic: 2.1 hours during examinations and 1.6 hours outside the clinic session. Linear mixed effects models showed a positive association between EHR use and billing level and a negative association between EHR use per encounter and clinic volume. Each additional encounter per clinic was associated with a decrease of 1.7 minutes (95% CI, -4.3 to 1.0) of EHR use time per encounter for ophthalmologists with high mean billing levels (adjusted R2 = 0.42; P = .01).

Conclusions and Relevance  Ophthalmologists have limited time with patients during office visits, and EHR use requires a substantial portion of that time. There is variability in EHR use patterns among ophthalmologists.

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